Executive Assistant
COMPANY DESCRIPTION
Gurucul is a fast-paced, challenging start-up company with exciting opportunities for learning and advancement. If you are interested in being part of a growing team and are willing to learn and work hard, Gurucul is the place for you.
JOB DESCRIPTION:
The Executive Assistant will be responsible for the administrative and executive support to the Chief Executive Officer. The ideal candidate would be technically savvy, a hard worker with strong social skills and the ability to prioritize and multitask. Primary responsibilities will include, but are not limited to the following:
- Organize and coordinate CEO’s calendar, including adding events/appointments, rescheduling appointments, providing daily briefings, coordinating logistics for speaking engagements, handling special event invitations and setting up zoom calls
- Communicate schedule changes with all parties efficiently
- Act as gatekeeper for internal and external contacts, including vendors, employees, clients and customers
- Oversee all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
- Draft, review and send communications on behalf of company executives
- Support the CEO as needed in preparing for presentations, speaking engagements or other internal or external meetings conducting research and other similar tasks
- Manage and arrange travel arrangements for CEO and others
- Track CEO’s expenses and prepare expense reports for reimbursement and billing.
- Perform occasional trips for items off site
- Organize office operations and procedures
- Provide general support to visitors
- Point person for maintenance, mailing, shipping, supplies, equipment
- Monitor and maintain office/kitchen supplies inventory and order as necessary
- Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
- Coordinate with IT department on all office equipment if needed
- Maintain and update office phone lists, email distribution lists, and other similar systems.
- Other duties as assigned
REQUIREMENTS
- Bachelor’s degree
- A minimum of 5 years experience as an Executive Assistant
- Exceptional attention to detail
- Ability to effectively communicate with peers, management, clients and vendors
- Ability to handle sensitive information with discretion and confidentiality
- Execute and exhibit good judgement. High level of professionalism
- Strong multi-tasking experience
- Highly meticulous, solutions orientated, organized, flexible, approachable and friendly but assertive and professional
- Ability to handle multiple tasks under strict deadlines
- Excellent computer skills, advanced skills in Microsoft Suite products and experience with data management
- A demonstrated ability to plan effectively, but the flexibility to handle the unexpected
- High tolerance for ambiguity, changing work priorities and deadlines, and a willingness to take on responsibilities and to prioritize own work on multiple projects
COMPENSATION AND BENEFITS
- Gurucul offers a competitive compensation package, including medical/dental/vision/life insurance, EAP, 401K, Paid Time Off, and paid Holidays.
- Salary commensurate with experience
SUBMISSION INSTRUCTIONS:
Submit resume/CV to jobs@gurucul.com for consideration.
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